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Office statistics

 

2021 highlights

 

Once again, the Franklin County Recorder’s Office had a record-breaking year that mirrored the fervor of the Central Ohio housing market. In 2021, our office recorded 234,197 documents, shattering our previous record set in 2020 of 209,193. E-Recorded documents, the records submitted to our office virtually, made up over two-thirds of all documents processed (specifically 69.1%, or 161,885 documents). This is a 48.3% increase in e-recorded documents from 2020, when about half of all documents were submitted virtually.

Continuing the pattern of 2021 being our busiest year on record, the number of deeds, mortgages, and release of mortgage documents (the main document types we process on a daily basis) all increased from 2020. Deeds saw the most significant change with an 18.8% increase in the number recorded compared to 2020. Mortgages increased by 9.7% and release of mortgage documents by 16.7%.

We continued to make progress with our Backfile project, which is the effort to scan and index historic paper documents in our office to make them available online for public viewing. We were able to digitize 52,347 documents and make 651 books available for search online. The books scanned include mortgage books, lease books, and miscellaneous books that contain property records from the late-nineteenth and the mid-twentieth centuries. Transitioning our oldest records to an online digital format makes it easier for members of the public and real estate title community to access these historic documents while preserving the physical integrity of the paper records.

Due to the ongoing COVID-19 spread and the emergence of new variants throughout 2021, our office adopted a hybrid operating schedule which allowed staff members to split their time between working remotely and in the office. We also announced our vaccine requirement in August, asking all employees who are not fully vaccinated against COVID-19 by Labor Day (two doses of Pfizer or Moderna, one dose of Johnson & Johnson by September 7, 2021) to provide admin staff with a negative COVID-19 test result twice a week in order to work in-person in the office. Recorder O’Connor was the first Franklin County leader to implement such a workplace policy and over 85% of Recorder’s Office staff reported being fully vaccinated by the deadline.

 

 

2016

2017

2018

2019

2020

2021

Total Recorded Documents

179,746

183,205

175,864

176,139

209,193

234,197

% Change In Recordings

 

1.9%

-4.0%

0.2%

18.8%

12.0%

Total e-Recorded Documents

43,780

46,600

44,350

49,745

109,182

161,885

% Of Total Documents e-Recorded

24.4%

25.4%

25.2%

28.2%

52.2%

69.1%

% Change In e-Recordings

 

6.4%

-4.8%

12.2%

119.5%

48.3%

Total Deeds Recorded

36,208

36,049

36,784

37,349

34,866

41,426

% Change In Deeds

 

-0.4%

2.0%

1.5%

-6.6%

18.8%

# of Deeds e-Recorded

 

 

 

 

9,370

27,433

% Of Deeds e-Recorded

 

 

 

 

26.9%

66.2%

Total Mortgages Recorded

45,439

43,305

41,980

46,031

63,141

69,256

% Change In Mortgages

 

-4.7%

-3.1%

9.6%

37.2%

9.7%

Total Release of Mortgages Recorded

47,400

46,510

45,070

45,291

65,983

77,006

% Change In Release of Mortgages

 

-1.9%

-3.1%

0.5%

45.7%

16.7%

# of Documents Digitized

50

38,927

62,781

58,363

63,531

52,347

# of Books Scanned

 

 

 

650

852

651


 

Monthly Snapshot

 

July 2022

 

Total Recorded Documents

13,698

Total Paper Documents Recorded

3,653

Total Electronic Documents Recorded

10,045

Total Deeds Recorded

3,111

Total Mortgages Recorded

3,684

Total Releases of Mortgage Recorded

3,605

Documents Recorded YTD

110,871