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Office statistics

 

First Term wrap up

 

The Franklin County Recorder’s office had its busiest year on record in 2020, despite closing our physical office to the public in March. We saw an increase in recordings of 18% compared to last year. 2017 previously held the record for most documents recorded to date. While the majority of our staff has been working from home since mid-March, we have been able to maintain our standard of making recorded documents viewable online within 24 hours. There was a delay of more than two weeks in this process when Recorder O’Connor took office in January 2017, but by the end of his first month in office recorded documents were viewable online that same day.
 
The biggest trend of note was a 119% increase in E-Recordings in 2020. We usually receive about a quarter of our recordings electronically, but in 2020 we received over half of our recordings electronically. This is thanks to our continued partnerships with our four eRecording vendors during the pandemic and due to our introduction to eRecording deeds this past June in collaboration with the Franklin County Auditor and Franklin County Engineer.
 
While we saw a 6% decrease in Deeds filed overall, the record-breaking year for the Central Ohio housing market fueled a Mortgage filing increase of 37% and Release of Mortgages increase of 45%.
 
The additional workload experienced in 2020 did not hamper our ability to continue digitizing documents from our Records Room. We were still able to import 5,000 more documents in 2020 than in 2019 and we scanned 852 books, 202 more books than 2019. The 63,000+ total documents digitized in 2020 include Mortgage Books, Lease Books, and Miscellaneous Books. These documents were not available online previously and every one of them was scanned, image corrected, and indexed as part of our digitization process.  
 
A yearly comparison of the numbers in more depth is below.
 

 

 

2016

2017

2018

2019

2020

Total Recorded Documents

179,746

183,205

175,864

176,139

209,193

% Change In Recordings

 

1.9%

-4.0%

0.2%

18.8%

Total e-Recorded Documents

43,780

46,600

44,350

49,745

109,182

% Of Total Documents e-Recorded

24.4%

25.4%

25.2%

28.2%

52.2%

% Change In e-Recordings

 

6.4%

-4.8%

12.2%

119.5%

Total Deeds Recorded

36,208

36,049

36,784

37,349

34,866

% Change In Deeds

 

-0.4%

2.0%

1.5%

-6.6%

# of Deeds e-Recorded

 

 

 

 

9,370

% Of Deeds e-Recorded

 

 

 

 

26.9%

Total Mortgages Recorded

45,439

43,305

41,980

46,031

63,141

% Change In Mortgages

 

-4.7%

-3.1%

9.6%

37.2%

Total Release of Mortgages Recorded

47,400

46,510

45,070

45,291

65,983

% Change In Release of Mortgages

 

-1.9%

-3.1%

0.5%

45.7%

# of Documents Digitized

50

38,927

62,781

58,363

63,531

# of Books Scanned

 

 

 

650

852


 

Monthly Snapshot

 

August 2021

 

Total Recorded Documents

19,929

Total Paper Documents Recorded

6,343

Total Electronic Documents Recorded

13,586

Total Deeds Recorded

4,115

Total Mortgages Recorded

6,099

Total Releases of Mortgage Recorded

5,977

Documents Recorded YTD

155,418