Office statistics
First Term wrap up
The Franklin County Recorder’s office had its busiest year on record in 2020, despite closing our physical office to the public in March. We saw an increase in recordings of 18% compared to last year. 2017 previously held the record for most documents recorded to date. While the majority of our staff has been working from home since mid-March, we have been able to maintain our standard of making recorded documents viewable online within 24 hours. There was a delay of more than two weeks in this process when Recorder O’Connor took office in January 2017, but by the end of his first month in office recorded documents were viewable online that same day.
The biggest trend of note was a 119% increase in E-Recordings in 2020. We usually receive about a quarter of our recordings electronically, but in 2020 we received over half of our recordings electronically. This is thanks to our continued partnerships with our four eRecording vendors during the pandemic and due to our introduction to eRecording deeds this past June in collaboration with the Franklin County Auditor and Franklin County Engineer.
While we saw a 6% decrease in Deeds filed overall, the record-breaking year for the Central Ohio housing market fueled a Mortgage filing increase of 37% and Release of Mortgages increase of 45%.
The additional workload experienced in 2020 did not hamper our ability to continue digitizing documents from our Records Room. We were still able to import 5,000 more documents in 2020 than in 2019 and we scanned 852 books, 202 more books than 2019. The 63,000+ total documents digitized in 2020 include Mortgage Books, Lease Books, and Miscellaneous Books. These documents were not available online previously and every one of them was scanned, image corrected, and indexed as part of our digitization process.
A yearly comparison of the numbers in more depth is below.
|
2016
|
2017
|
2018
|
2019
|
2020
|
|
Total Recorded Documents
|
179,746
|
183,205
|
175,864
|
176,139
|
209,193
|
|
% Change In Recordings
|
|
1.9%
|
-4.0%
|
0.2%
|
18.8%
|
|
Total e-Recorded Documents
|
43,780
|
46,600
|
44,350
|
49,745
|
109,182
|
|
% Of Total Documents e-Recorded
|
24.4%
|
25.4%
|
25.2%
|
28.2%
|
52.2%
|
|
% Change In e-Recordings
|
|
6.4%
|
-4.8%
|
12.2%
|
119.5%
|
|
Total Deeds Recorded
|
36,208
|
36,049
|
36,784
|
37,349
|
34,866
|
|
% Change In Deeds
|
|
-0.4%
|
2.0%
|
1.5%
|
-6.6%
|
|
# of Deeds e-Recorded
|
|
|
|
|
9,370
|
|
% Of Deeds e-Recorded
|
|
|
|
|
26.9%
|
|
Total Mortgages Recorded
|
45,439
|
43,305
|
41,980
|
46,031
|
63,141
|
|
% Change In Mortgages
|
|
-4.7%
|
-3.1%
|
9.6%
|
37.2%
|
|
Total Release of Mortgages Recorded
|
47,400
|
46,510
|
45,070
|
45,291
|
65,983
|
|
% Change In Release of Mortgages
|
|
-1.9%
|
-3.1%
|
0.5%
|
45.7%
|
|
# of Documents Digitized
|
50
|
38,927
|
62,781
|
58,363
|
63,531
|
|
# of Books Scanned
|
|
|
|
650
|
852
|